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Human Resources Assistants, Except Payroll and Timekeeping

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

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    Work Activities

    Work Activities

    • Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
    • Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
    • Interview job applicants to obtain and verify information used to screen and evaluate them.
    • Explain company personnel policies, benefits, and procedures to employees or job applicants.
    • Process and review employment applications to evaluate qualifications or eligibility of applicants.
    • Inform job applicants of their acceptance or rejection of employment.
    • Select applicants meeting specified job requirements and refer them to hiring personnel.
    • Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
    • Prepare and set up for new employee orientations.
    • Gather personnel records from other departments or employees.
    • Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
    • Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.
    • Examine employee files to answer inquiries and provide information for personnel actions.
    • Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
    • Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
    • Prepare badges, passes, and identification cards, and perform other security-related duties.
    • Compile and prepare reports and documents pertaining to personnel activities.
    • Arrange for in-house and external training activities.

    Skills

    • Active Listening

      Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

    • Reading Comprehension

      Understanding written sentences and paragraphs in work related documents.

    • Speaking

      Talking to others to convey information effectively.

    WorkKeys®

    Applied Math
    4
    Workplace Documents
    4
    Graphic Literacy
    4

    Abilities

    • Oral Comprehension

      The ability to listen to and understand information and ideas presented through spoken words and sentences.

    • Oral Expression

      The ability to communicate information and ideas in speaking so others will understand.

    • Written Comprehension

      The ability to read and understand information and ideas presented in writing.

    Knowledge

    • Personnel and Human Resources

      Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

    • Clerical

      Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

    • Customer and Personal Service

      Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

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    Pay

    • Ohio Annual Salary 40380/yr
    • Typical Salary
    • Ohio Hourly Wage 19.41/hr
    • Typical Hourly Wage

    Ohio Employment Trends

    • Currently Employed 4,860
    • Yearly Projected Openings 510

    Typical Education

    Personality

    Conventional: People interested in this work like activities that include data, detail, and regular routines. They do well at jobs that need:
    • Attention to Detail
    • Cooperation
    • Dependability
    • Integrity
    • Concern for Others
    • Adaptability/Flexibility

    Tools

    • Photocopiers
    • Mainframe computers
    • Laser fax machine
    • Desktop computers
    • Desktop calculator

    Technology

    • Word processing software
    • Human resources software
    • Enterprise resource planning ERP software
    • Data base user interface and query software
    • Computer based training software

    Tags

    • InDemand occupations are considered a priority by the state of Ohio.
    • Apprenticeships are available for this occupation. These programs can help you get hands-on experience and build your skills.

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    Workforce Supply Tool

    Workforce Supply Tool

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