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Payroll and Timekeeping Clerks

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Compile and record employee time and payroll data. May compute employees' time worked, production, and commission. May compute and post wages and deductions, or prepare paychecks.

    Work Activities
    • Process and issue employee paychecks and statements of earnings and deductions.
    • Compute wages and deductions, and enter data into computers.
    • Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
    • Compile employee time, production, and payroll data from time sheets and other records.
    • Process paperwork for new employees and enter employee information into the payroll system.
    • Distribute and collect timecards each pay period.
    • Keep informed about changes in tax and deduction laws that apply to the payroll process.
    • Balance cash and payroll accounts.
    • Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
    • Complete, verify, and process forms and documentation for administration of benefits such as pension plans, and unemployment and medical insurance.
    • Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
    • Issue and record adjustments to pay related to previous errors or retroactive increases.
    • Complete time sheets showing employees' arrival and departure times.
    • Keep track of leave time, such as vacation, personal, and sick leave, for employees.
    • Prepare and balance period-end reports, and reconcile issued payrolls to bank statements.
    • Post relevant work hours to client files to bill clients properly.
    • Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.
    • Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
    • Conduct verifications of employment.
    • Train employees on organizations' timekeeping systems.
    • Coordinate special programs, such as United Way campaigns, that involve payroll deductions.
    Skills
    • Active Listening

      Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

    • Reading Comprehension

      Understanding written sentences and paragraphs in work related documents.

    • Speaking

      Talking to others to convey information effectively.

    WorkKeys®
    Applied Math
    4
    Workplace Documents
    4
    Graphic Literacy
    4
    Abilities
    • Near Vision

      The ability to see details at close range (within a few feet of the observer).

    • Oral Comprehension

      The ability to listen to and understand information and ideas presented through spoken words and sentences.

    • Oral Expression

      The ability to communicate information and ideas in speaking so others will understand.

    Knowledge
    • Clerical

      Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

    • English Language

      Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

    • Mathematics

      Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

    Career Video
    Additional videos and more information available on CareerOneStop
    Pay
    • Ohio Annual Salary $43,780/yr
    • Typical Salary
    • Ohio Hourly Wage $21.05/hr
    • Typical Hourly Wage
    Ohio Employment Trends
    • Currently Employed 6,300
    • Yearly Projected Openings 580
    Typical Education
    Personality
    Conventional: People interested in this work like activities that include data, detail, and regular routines. They do well at jobs that need:
    • Integrity
    • Attention to Detail
    • Dependability
    • Cooperation
    • Concern for Others
    • Independence
    Tools
    • Personal computers
    • Mainframe console or dumb terminals
    • Desktop computers
    • Desktop calculator
    Technology
    • Time accounting software
    • Human resources software
    • Enterprise resource planning ERP software
    • Electronic mail software
    • Accounting software
    Tags
    • InDemand occupations are considered a priority by the state of Ohio.
    • Apprenticeships are available for this occupation. These programs can help you get hands-on experience and build your skills.